September 22, 2014 inaugural meeting

Our inaugural kick off meeting was held Monday September 22, 2014 after several months of planning by a small committee consisting of Jody Ritsema, Barb Walsh, Janet Steinke, Vicky Gray, Marie Yutendale, Barb Schippa, Sonja Swanigan, Linda Chambers, Sally Leep, Carmen Plott, Jeanne Kendrick and Cynthia Lyndsley

 

Attendance that evening was 84 total, with 55 total joining/paying $30 annual dues in cash.

 

Guild meeting dates and programs:  Meeting thru 2015 on the 4^th Monday of the month, every other month after the first meeting:

 

• Agenda – Janet Steinke lead the evening events: Core group introduction, work done to date since initial May meeting at Pressing Matters (thank you to Kelly Kindt for use of her store).  



Left to Right - front row Sally Leep, Jody Ritsema, Barb Schippa, Vicky Gray; standing Carmen Plott, Linda Chambers, Ruth Busscher, Janet Steinke, Marie Yutendale, Barb Walsh, Jeanne Kendrick, Cynthia Lindsley 

Exploratory meeting at Pressing Matters Quilt Shop May 9, 2014
• Those attending are interested in - variety, regular meetings, bees, art quilts, education and different techniques, modern guild for younger quilters, show and tells, fundraising, and charitable options (such as Beacon Lighthouse migrant baby quilts thru Beechwood Church, WIT, Cancer).
• Guild name vote – Big Red Quilt Guild.  Bank account will now be set up so we can accept checks.
• Meeting frequency – main meeting every other month, SEW IN preferred opposite months. A volunteer will be needed to manage the sew in events.
• 501c non-profit discussion – Vicky is investigating this further to obtain best overall option, with Lynn Hekmann's help.
• Bylaws were reviewed, voted and approved as presented.
• Many volunteers will be needed to run this guild. Board members discussion and voted in:
• President – Janet Steinke- presides over meetings and coordinated guild activities by delegating duties and workloads to members
• Vice President – Marie Yutendale- presides over the meetings when the president is absent and also arranges for the rooms for meetings
• Treasurer – Vicky Gray - in charge of collecting and disbursing funds, maintaining financial records and bank accounts, and publishing financial reports as required.
• Secretary – Barbara Schippa - takes minutes at all general and board meetings
• Membership – Char Litwinski - attends meetings and maintain guild meeting attendance records and who are members in good standing, including meeting and news announcement emails to members in good standing.  At this point emails should be sent to all on the master list.
• Programs - Barb Walsh (Chair), Jody Ritsema, Mary Botsis, Janet Steinke – Alternate. A program will be prepared for each (every other month) meeting for all members in good standing, either by hiring or using volunteers and staying within allotted dollars/budget for the year.
• OTHER - The following positions were tabled for now pending further discussion how duties should be divided and supported: Historian - maintains and records the history of the guild through pictures and words/may need to be rolled into blog, IT, membership roll call; and Publicity - to promote the guild and activities by using all means possible such as radio, newspaper, internet, and flyers.
• Planning Group provided show and tell (max 2 quilts per person, must be completed, 2 minute presentation max).
• Membership/Dues – 55 total paid $30 annual dues which run October to October.  Vicky collected cash, recorded dues paid using the Guild Master List.    

 

• Next meeting - Monday, October 27, 2014 (first regular meeting).  Members were given a handout of what to bring including a basic sewing kit and 3 – 2.5”x8” fabric strips for Christmas craft mix and meet.  Program Committee will set up tables and chairs.

DOVE – kits provided by planning committee

STAR – each Guild member should bring 3 - 2.5” x 8” fabrics, a button, scissors and thread

SANTA – kits provided by planning committee

Barb Schippa